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Post ID: A20773
Los Angeles Views 23




Administrative Assistant

Santa Monica, West Los Angeles





Compensation:  Medical Allowance


Employment Type:  Full-Time


Desired Education:  Professional Degree


Level:  Experienced


Paid Vacation:  No


Health Insurance:  Yes


Pension Plan:  No


401(k):  Yes


Background Check:  Yes

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing general administrative activities.

Responsibilities:

  • Acting as a virtual assistant.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures
  • Maintain contact lists.
  • Planning and scheduling meetings.
  • Recording the meeting (if required).
  • Researching and organizing data
  • Performing bookkeeping tasks.
  • Keeping confidential information.
  • Book travel arrangements.
  • Submit and reconcile expense reports
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Skills:

  • Proven experience as an administrative assistant or in a similar role
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively
  • Excellent verbal and written communication skills
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
  • Familiarity with Google Suite (Docs, Sheets, Slides) is a plus
  • Attention to detail and problem-solving skills
  • Ability to work independently with minimal supervision
  • Customer service-oriented mindset with a professional demeanor
  • Knowledge of basic medical office procedures is an advantage
  • Experience in event planning or coordination is a bonus

This is an exciting opportunity for someone who is organized, detail-oriented, and enjoys providing administrative support. If you are looking for a dynamic role where you can utilize your skills in a fast-paced environment, we would love to hear from you.


It is ok to contact me with commercial interests